Constitution

BARRIE PUB DART LEAGUE

CONSTITUTION & BY-LAWS

2012 – 2013

  • President – Jason Roker (705) 259-1713
  • 1st Vice President – Karen Grice (705) 792-6269
  • Secretary/Treasurer – Julie Jones (705) 487-2478
  • Statistician – Mike Gutzeit (705) 792-6922
  • Director – Bernadette Gibson (705) 999-1998
  • Director – Adam Fraser (705) 737-1374
  • Director – Andrew F. McDonald (705) 725-1675

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CONSTITUTION OF THE BARRIE PUB DART LEAGUE

NAME

1.0 The name of this organization shall be the Barrie Pub Dart League, henceforth referred to as the B.P.D.L.

OBJECTIVE

2.0 To provide the people in the area with opportunity to participate in organized darts.

OFFICERS

3.0 The officers shall be the President, Immediate Past President, 1st Vice President, 2nd Vice President, Secretary/Treasurer, Statistician and Directors as required. Officers must be members in good standing of the B.P.D.L. No individual may hold more than one position at a time.

3.1 The officers and directors shall hold office for one year. The Term of office shall
commence after the general election and awards presentation. No person shall be
elected president unless he/she has served at least one year on the executive as either an officer or a director.

3.2 Any executive member who is absent without adequate reason, from two successive regular meetings of the executive, may by resolution of two-thirds of the members of the executive be removed from the office.

DUTIES OF THE EXECUTIVE

4.0 The PRESIDENT of the B.P.D.L shall:

Preside at all meetings of the B.P.D.L. and executive, except committees meetings.
Be charged with the general management and supervision of the affairs and operations of the B.P.D.L.
Be a voting member on committees.
Ensure that all objectives and projects are carried out by the designated people.

4.1 The IMMEDIATE PAST PRESIDENT of the B.P.D.L. shall:

  • Hold a honourary advisory position on the executive for one term only and will NOT be eligible to vote.

4.2 The VICE PRESIDENTS of the B.P.D.L. shall:

  • Be aides to the president.
  • Assume the duties of the president in case of disability or absence of the president.
  • Assist in the organization of any league tournaments and fund-raising events.
  • Assist in schedule preparation.
  • Take an active role in playoff format and preparation.
  • Be available to all league members and relay comments, suggestions and concerns
  • Be available to all league members and relay comments, suggestions and concerns to the President.

4.3 The SECRETARY/TREASURER of the B.P.D.L. shall:

  • Keep an accurate record of all monies received and dispensed through a chartered/licensed trust company.
  • Present annual unaudited and unbiased statement to the A.G.M. of the members.
  • Present the league’s financial statement on request of the executive.
  • Be responsible for collecting registration money from the teams.
  • Inform the president of any NSF cheques or any other financial irregularities.
  • Record 50/50 payments and make timely deposits.
  • Keep an accurate report of the proceedings of the executive and membership meetings.
  • Be a custodian of all minutes, records, correspondence and other documents belonging to the B.P.D.L.
  • Receive communications and conduct correspondence at the direction of the president.

4.4 The STATISTICIAN of the B.P.D.L. shall:

  • Pick-up score sheets from drop off locations on Wednesdays after 7:00pm and call captains if their sheets are missing.
  • Calculate team points and individual points and update stats spreadsheets for all divisions weekly.
  • Have stats available in a timely manner for copying and delivery to drop off locations.
  • Track players for playoff eligibility.
  • Prepare year-end summaries for award presentation.
  • Be responsible for contacting team captains to inform them of scheduled meetings or other issues as advised by the president.

4.5 The DIRECTORS of the B.P.D.L. shall:

  • Assume duties, as assigned by the president in areas pertaining to 50/50 draw, public relations, banquets-tournaments, affiliates, website, and other duties the president may consider necessary for the betterment of the B.P.D.L. members.

FINANCIAL ARRANGEMENTS

5.0 All contracts and arrangements, or other official documents relating to the B.P.D.L. shall be valid only when the president and the secretary/treasurer sign them.

5.1 Cheques, drafts, promissory notes and orders for payment of such shall be drawn, accepted or endorsed by the President, 1st Vice President, or Secretary/Treasurer.

5.2 The executive shall be allowed all legitimate expenses as approved by the executive for meetings attended or other expenses incurred in the commission of B.P.D.L. business.

5.3 All other claims must be supported by official receipts and shall have been given prior approval by the executive.

MEETINGS, DELEGATES AND VOTING

6.0 In addition to the Annual General Meeting, other meetings of team captains or general members may be called by the Executive when required.

6.1 All voting delegates must be in good standing with the B.P.D.L. and must be present to vote. Proxy votes will not be accepted.

6.2 Motions arising in any meeting (executive, general or annual) shall be decided by a majority of votes. In case of an equality of votes the president shall cast the deciding vote.

6.3 General meeting of league members shall be held prior to the first night of league play after final registration.

AMENDMENTS

7.0 No amendments or alterations shall be made to this constitution except at the annual meeting or any special meeting called for the purpose and only by two thirds vote. Notice of the proposed amendment must be in the hands of the Secretary/Treasurer 15 days before the annual meeting.

7.1 Amendments to this constitution shall be accepted only from full members of the B.P.D.L.

ELECTION OF EXECUTIVE

8.0 All elections shall be held after the season and prior to the presentation of awards.

8.1 All members in good standing are entitled to vote. Members must be present to vote. Proxy votes will not be accepted.

8.2 Members in good standing with the Barrie Pub Dart League are eligible to stand for the Officers and Directors positions. Interested members must register their names with the President or Secretary /Treasurer 15 days prior to the General Elections. The member must indicate which position/positions they are requesting consideration for.

Candidates must be present to stand for a position and their nomination duly seconded by a member in good standing with the Barrie Pub Dart League.

In the event that a position has no pre-registrants the Officer directing the elections will open the floor to nominations.

The President elect for the new season will determine the number of Directors to be elected. A minimum of three and no more than five will fill the various roles.

8.3 Any member wishing to run for president must have completed at least one year on the executive of the B.P.D.L.

BY-LAWS

B.P.D.L. by-laws shall not form part of nor amend this constitution in any way.

All items not covered by the constitution shall be governed by the Darts Ontario constitution.

SUSPENSION AND EXPULSIONS

9.1 Any member of the B.P.D.L. violating the constitution or by-laws or refusing to abide by the decisions of the executive shall be expelled or suspended. The executive may remove any individual from the membership register upon being satisfied that the individual has deliberately degraded the image of the B.P.D.L. or their representative and/or exhibits unsportsmanship and/or undesirous conduct.

9.2 Any charges against an individual will be directed to the suspended party in writing by the president within 7 days of a decision.

9.3 Any suspended party may request a hearing within 15 days of suspension date. The hearing should take place within 15 days of the request.

9.4 The decision of the executive, following the hearing, shall be communicated in writing to the person charged. An appeal may be requested within 15 days of
receiving this communication and must be in writing, directed to the president.

9.5 The decision of the executive shall be final.

9.6 All letters may be delivered in person by the president, with one other executive member present. Letters may also be delivered by registered mail, if necessary.

9.7 A refusal to sign for a registered letter will be regarded as “Actually Served” and will nullify the 15-day “Right of Appeal” procedure.

9.8 An executive member must declare a conflict of interest and distance themselves from these proceedings if they are directly involved in the conflict or if the person involved is a team member or relation.

This constitution formed on August 15, 1989.

Revised: August 14, 1990, May 3, 1992, April 25, 1993, May 16, 1994, May 9, 1995, August 20, 1996, August 26, 1997, August 25, 1998, June 14, 2003, August 16, 2005, August 8, 2009, August 22, 2010, July 30, 2012.

BARRIE PUB DART LEAGUE BY-LAWS

1 . League play is to start at 7:30pm. If a team has less than four (4) players, a grace period of fifteen (15) minutes is allowed. However a minimum of two (2) players must be present at 7:30pm. If a team has less than three (3) players at 7:45pm the 9 points are forfeit to the opposing team with at least four (4) players present, and
the maximum personal points (all star and MVP) will be awarded for each player on the opposing team. * Note: If the opposing team has only three (3) players present, only eight (8) points will be awarded.

1.1 FORFIET

Any team forfeiting 3 times in a current season will be removed from the league and all of their points/money/awards that have been earned by the team and its individual players will also be forfeited this includes membership fees.
All members of the team in question could also be suspended pending appeal for the following season.

If the third forfeit occurs in the playoffs the regular season standings do not change. The team will still be suspended and all previously described sanctions and suspensions will be enforced.

2.         TEAMS FORMAT

At 7:30 or 7:45 (item 1) All available players must be listed to be considered for the team game at which time four (4) players shall be declared for the team game.  Only one dummy may be used if only three players are present. The dummy shall be listed in the 4th spot in the lineup. The dummy may be substituted by the next available player to arrive; this player may be inserted only at the beginning of a new game.  Teams with more than four (4) players may substitute players at the beginning of each new game. Any player used, who was not listed as available prior to the first game of team match, will be considered an illegal substitution. Use of an illegal substitution would then be subject to review and disciplinary action by Executive for the offending player and/or team Captain.

 

3. DOUBLES FORMAT

Four (4) players shall be declared for the doubles. (Two (2) players per set.) Only one dummy may be used and must be listed in last position in the 2nd set of doubles. Any missing player or dummy shall be listed in the line up. The dummy may be substituted by the next available team player to arrive. No further substitutions allowed. The late player may be inserted at the beginning of a new game in the match.i.e.: game 1,2,3 etc.

4. SINGLES FORMAT

Missing players or dummy must be placed at the bottom of the singles line up. If the fourth (4th) player has not arrived by their singles match, then the game is forfeit and the point goes to the opposing team.

5.1 PLAY PROCEDURES

PLAY PROCEDURE “1st” DIVISION
  • Each night is played for 9 points. All matches must be best 3 of 5.
  • 1 teams match, 701 straight in, double out.
  • 2 doubles matches, 601 straight in, double out.
  • 4 singles matches, 501 straight in, double out.
  • 2 doubles matches, 601 straight in, double out.
PLAY PROCEDURE “2nd” DIVISION
  • Each night is played for 9 points. All matches must be best 3 of 5.
  • Except Team game 2of 3
  • 1 teams match, 601 straight in, double out.
  • 2 doubles matches, 501 straight in, double out.
  • 4 singles matches, 401 straight in, double out.
  • 2 doubles matches, 501 straight in, double out.
PLAY PROCEDURE “3rd” DIVISION
  • Each night is played for 9 points.
  • 1 team game, 601 straight in, double out. Best 2 of 3.
  • 2 doubles matches, 501 straight in, double out. Best 2 of 3
  • 4 singles matches, 401 straight in, double out. Best 2 of 3
  • 2 doubles matches, 501 straight in, double out. Best 2 of 3

* Note: In the event blind draw format the dummy can be inserted
in any position.

PLAYOFF’S

Annual playoffs will be determined by the executive. In the event of playoff’s please refer to the section below:

  • Playoff’s will be played at the end of the regular season. Teams qualify for the playoff’s based on the number of teams per division and mat change from year to year. All games are to be played at the home teams bar with the higher standings at the regular season. Highest ranked teams play the lowest ranked teams within each division through each round of the playoff’s based on the results of the regular season.
  • Playoff matches are scheduled at the end of the regular season and are communicated to each team captain by the division rep.
  • High finishes and 180’s do not count during the playoffs.

The team to win 5 points wins the match and no other games need to be played.

  • The play off score sheet will be in blind format.
  • The dummy maybe inserted in any position, as it is blind draw.
  • Team will be played last in play offs.

5.2 TIE BREAKER FOR YEAR END STANDINGS

In order listed, until tie is broken:

  1. Head to head. Look at matches when tied teams played each other in regular season, the overall winner of those matches will automatically receive the higher standing of the teams involved in the tie.
  2. The team that was ranked higher by points standings at the half way point of the season.
  3. A playoff week, where the teams involved have a team match 3 out of 5 (701 for Division 1, 601 for Division 2 or 3).

* Note: Since this is a tie-breaker that is not played by all the other teams in the Division, personal points are not earned for this match.

6. DUMMY SCORE

The dummy score will be twenty-five (25) until the score is one hundred (100) or less, at this point the team using the dummy score will lose a turn every time the dummy turn comes around.

7. LINE UPS

All line-ups will be done by the visiting team first, and then matched by the home team. In order: team match, doubles, singles and doubles (last). Captain or team representative must list all team members at the start of the night on the front of the score sheet.

* Note: This format may be changed to “blind draw” matching if determined prior to the start of the regular season or playoffs depending on the division and number of teams registered.

8. THROWING ORDER

A coin toss will determine the throwing order. Winner of the toss throws first in the odd numbered games and the loser throws first in the even numbered games. If a third (3rd) or fifth (5th) game is necessary a coin toss shall determine who throws first. (Tossing of the coin will alternate between teams with the home team having the first toss of the night.)

The throwing order shall be the same as listed on the game sheet. A player receives count for a dart if the point is touching the board. Dart counts score of point of entry.

9. ATTENDANCE

Registered players must play in one third (1/3rd) of regular season nights (minimum of one (1) game per night) to be eligible for the playoffs.

10. CAPTAINS RESPONSIBILITIES

  1. Required to have their facilities fully ready for inspection and approval by the executive 2 weeks prior to the start of league play. Failure to do so will result in the team(s) not being allowed to participate in the season
    until the facility is approved.
  2. For the conduct of their team.
  3. For handing in score sheets on time to the designated location.
  4. Each team must be represented at meetings by their captain or any other member of that team; teams may not be represented by any other player or person. Failure to have a representative at captains’ meetings will result in a10-point penalty in the standings. (Any member can attend these meetings but only the captain or team representative can vote.)
  5. Relay all information to your team by the executive.

11. All pubs, clubs, bars, etc., shall have one (1) regulation dart board per team registered in the league. These are to be set up at 5’8’’ from the floor to the centre bull, with a throwing line clearly marked at 7’9 ¼“ (115 ½”) on the diagonal from the centre of the bull to the toe line. Dart area must be adequately lit.

12.1. SCORING

  1. A dart shall only score if the point remains in, or touching, the face of the dart board, having been legally thrown, and after being called, has been retrieved by the thrower or designated retriever.
  2. The score counted is that of the scorer segment that the point of the dart first entered and remained. E.G. If the point of the dart passes under the wire into another scoring segment of the board, the score recorded is that of the original segment, not that of the segment into which the point passed.
  3. Darts shall be retrieved only after the scorer has been called by the marker and recorded by the marker.
  4. The marker, or caller shall act as empire in all matters pertaining to the player’s rules, when conducting a dart match and still if necessary, consult with scorers and/or captains.

12.2. SCORE SHEETS

All scores of 180, Highest Finish and the winners of each match must be marked on the score sheet to count in the league. Individual points will be awarded as follows:

A. ALL STAR
  • 5 points for a singles match win
  • 2 points for each member that wins a doubles match
  • 2 points for each finish
  • 1 point for each person who participates in the winning team game as clearly marked on the back of the sheets
B. M.V.P.
  • 1 point for each member participating in a team game WIN
  • 1 point for each member participating in a doubles WIN
  • 1 point for a singles WIN

Both captains will sign the score sheet and the Home team captain will hand in the score sheet and 50/50 envelopes at the designated drop off points each week by 6:00pm Wednesday night following play. Failure to provide score sheets on time as per above will result in the offending team losing 5 points in the standings for each occurrence. If a score sheet is not produced within 6 days of the completed games, the night will be declared
a forfeit. Nine points will be awarded as well as the maximum personal points.

GENERAL

13. PLAYER REMOVAL OR CHANGES

Once a player has been removed from the team’s player’s list that player may not play in the league for the remainder of the dart season.

A player removed from a team’s list may sign with another team before the deadline if that player has not played in any games for the first team.

The division rep must be notified 7 days (1 week) in advance of player changes or additions, and membership fee must be paid before playing. A player is not eligible to play until notification and membership fee has been received and approved by the executive.

14. DISPUTES

All disputes must be in writing and delivered to an Executive member within 48 hours of the protested incident.

15.1 DIVISIONS

The league will be made up of one or more divisions. Division placement will decided by the executive, taking into consideration division preference of the team, previous years standings, players registered on the team, and availability of space in each division.

The executive has the right to place teams from one division to another, depending on the registered player’s ability and the need to balance divisions.

15.2 PRIZE MONEY

Prize money will be based on the amount of money paid into each division, less expenses (re: banquet, trophies, prizes, etc.). Point money based in equal shares, depending on division.

16.1 PLAYING FEES

The executive at the start of each season will determine registration fees and membership fee. The registration fees are to be paid either in full at the time of registration or in two (2) payments. A minimum of $200.00 per team must be paid at the time of registration with a post- dated cheque being required for the balance. The date for when the post-dated cheque is required will be determined by the executive. The membership fee must be paid before the player can play, if it not then the player will be considered an Illegal substitution.

16.2 PAYMENT DATES

If a team’s playing fees are not paid by the scheduled payment dates, including any NSF fees, the team will be removed from the league.

17. ELIGIBLE AGE

No person shall be eligible to play in the B.P.D.L. unless he/she has reached the legal drinking age.

18. RESCHEDULING MATCHES

Matches may be rescheduled if both captains agree. A request must be submitted in writing to the president, signed by both captains for approval. These matches must be played within 14 days of the scheduled date. The executive has the right to reschedule any match.

19. LEAGUE PROPERTY

All league property, whether borrowed or awarded, must be accounted for. In the event of loss or damage, the member who took possession of the item shall be held responsible for the replacement or repair of such.

20. WEATHER

In the event of inclement weather, the league executive will inform the captains if play is to be cancelled. Home team captains are responsible for advising their bar of cancellation. All efforts will be made to contact the media as well.

21. SCOREKEEPERS

The scorekeeper may not tell the shooter what to shoot for or any combinations of what to shoot for with regards to a finish. The scorekeeper can however, if asked, tell a shooter what has been scored and/or what is remaining. It is the shooters responsibility to ensure that their score has been marked down correctly; once a shooter’s darts have been removed from the board no changes or corrections to their score can be made.

Any counting errors with regards to a players remaining score can only be corrected prior to the players next shot, in no way should the player’s opponent be disturbed or interrupted prior to or during their shot to address a correction. The only mathematical correction that can be made is to the player’s last shot…no count backs or corrections are to be made to scores unless it is to the last shot.

Marking of the team game is the Home Team’s responsibility, no matter how many team players are present.

After the team game has been completed teams are required to score half the remaining games (i.e.: 2 doubles matches and 2 singles matches). In the first round of doubles each team is responsible for providing a scorekeeper for one of the matches, during the singles matches each team is responsible for providing two scorekeepers for marking…one scorekeeper will be required to mark a match during each round of singles and in the last round of doubles each team is responsible for providing a scorekeeper for one of the matches.

It is the home team’s responsibility for ensuring chalk is available on the evening of play.

22. GAME SITE

Any team subject to unsafe playing conditions may withdraw from the site. The team captain or representative must notify any Executive member of the league immediately. The situation will be discussed with both captains prior to any
decision.

No team is to change venues, unless the executive gives prior approval. It is the responsibility of the team captain to advise the executive if their venue is no longer available for league play. The executive must be involved in arranging for the selection of an alternate location.

23. UNDESIRABLE BEHAVIOUR

1. The league will not tolerate any physical fighting, excessive profanity, or any other behaviour unbecoming to the league. Any complaints formally registered by a bar owner, team captain or team player will be investigated immediately by the executive committee. Any complaints which are validated will result in disciplinary action of the player or players involved.
2. Players who are ejected from a bar during darts will receive an automatic 2 game suspension from the league and will be advised by the Executive.
3. If the executive becomes aware of any situation pertaining to the league, it will be investigated.

24. ILLEGAL SUBSTITUTIONS

Illegal substitutions will result in the offending team forfeiting the entire evening’s points (opposing team wins 9 – 0). The captain of the offending team will be suspended up to five weeks (playoffs included). An illegal player is a person not formally registered on a team or a person who is under suspension.

25. DARTS ONTARIO

The B.P.D.L will continue to be a member of and affiliated with Darts Ontario on a year-to-year basis. Information regarding the Affiliate Provincial Championships for Singles, Doubles and Teams will added to the captain’s package. Affiliate league meeting is generally scheduled by Darts Ontario at the beginning of October, league representatives will attend the meeting and report back to the league in an appropriate amount of time at our own scheduled meeting.

26. HOUSEKEEPING CHANGES

Each year the incoming executive may need to make housekeeping changes to reflect the needs of players in the BPDL.

Amended: August 1989, August 1990.

Revised: August 1991, May 1992, April 1993, May 1994, August 1995, August 1996, August 1997, August 1998, August 1999, August 2000, August 2001, August 2004, July 2005, August 2006, August 2007, August 2008, August 2009, August 2010, July 2011, July 30, 2012.